Country Benin
Region Africa
Duration Start 1 November, 2017 till 31 May, 2020
Field of expertise Building More Effective Public Administration
Policy field(s) Institutional development
Partners AMBERO Consulting Gesellschaft mbH
Funding GIZ Benin
Project code 11377
The wider objective of the project was to provide support to twenty-five selected municipalities in the decentralisation and communal development plan.

The specific objectives were as follows: Firstly, to provide individual support to the twenty-five selected municipalities according to their existing capacities and needs, with the additional goal of integrating climate change in their annual planning and its implementation. Secondly, to provide support to the training center for municipal administration (CeFAL).

The results of the project are:

The mayor and the municipal administration apply the procedures for awarding public contracts in accordance with the regulations.
>In the 25 municipalities, the systematic carrying out of technical studies for infrastructure development and consequent preparation of tender documents has become effective.
>In 18 of the 25 municipalities, the quality of tender documents for works (school, market, administrative and health infrastructures) has improved significantly, as evidenced by the report of the a posteriori control of the National Directorate for the Control of Public Procurement in 2019 and the white audit carried out in synergy with experts from the Public Procurement Regulatory Authority and the National Directorate for Public Procurement Control.

The mayor and municipal officials ensure the effective and efficient management of public procurement contracts.
>In 20 of the 25 municipalities, the systematic recruitment of a permanent controller to monitor / control the construction of infrastructures in accordance with the CCTP has become a habit; >In the 25 municipalities, all the heads of the technical service systematically produce a monthly site monitoring report over the duration of the site;
>In 19 municipalities out of the 25, the Permanent Secretariats of the Person Responsible for Public Procurement carry out the archiving according to the chronological order of the different stages of the public procurement procedure and link them;
>In the remaining 6 communes the documents are classified in chronological order but are not bound as recommended. They are stored in folder folders.
It should be noted that with regard to the archiving system for public procurement documents, the National Directorate for the Control of Public Procurement and CONAFIL auditors have positively appreciated this innovative practice in the partner municipalities because it facilitates a posteriori control. This system has acquired the value of good practice.

Mayors and the municipal administration plan, budget and carry out the maintenance of municipal infrastructure.
>Provision to CeFAL of a training module on the planning of the maintenance of the built heritage;
>All 25 municipalities have adopted their infrastructure maintenance plans, especially in the fields of health, education and municipal administration. However, only 15 municipalities out of the 25 strictly followed the methodological approach contained in the training module.
> 08 municipalities out of the 15 municipalities that have their maintenance plan by 31 January 2019 have implemented certain actions of their plan.

In terms of the SDG theme, a flagship product was developed during this phase. This is the Practical guide for stakeholders in the public procurement chain in local authorities, which is a didactic summary of the legislative and regulatory texts governing the field of public procurement. As a reminder, this booklet was prefaced by the Minister of Decentralization and Local Development (MDGL).

These results ultimately lead to a sustainable improvement of service delivery which responds to the needs of the population and is provided by municipalities.